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Simple Email Mistakes can have serious consequences : Data Breaches, Loss of Intellectual Properties, and Regulatory Fines

Leverage AI enabled Big Data Solution to Prevent Data Loss through Emails

Email Security Challenges

In today’s data driven economy, organizations are constantly exchanging large volume of data in a variety of formats through a number of channels (e.g. cloud, B2B) with its customers, vendors, and partners. Most organizations experience some form of data breach because of sensitive data loss via their e-mail systems. While office 365 and most other email systems come with a basic data loss prevention program, They do not address some of the key data loss risks namely:

  1. Cannot detect sensitive information in image files or in files that have embedded images
  2. Cannot detect sensitive data in large attachments (over 2 MB)
  3. Ignore emails that are sensitive (e.g. budget information, customer information) but do not have any sensitive data pattern (e.g. social security number)

Sensitive information is defined as any information whose unintended and unauthorized disclosure could adversely impact the financial and reputational position of the firm.

Office 365 Data Breach Risk Diagnostic Tool
Financial Services
Healthcare
Google and Others
Financial Services
  • National Australian Bank sent 60000 customer data to a stranger, Financial Review, Jan 2017
  • A Goldman Sachs contractor sent confidential client financial data to a stranger, Reuters, Jul,2014
  • Employee error causes data breach at Willis, eSecurityPlanet, Apr,2014
Healthcare
  • Planned Parenthood Health Data Breach Affects 2K Patients, Health Security,Jul, 2016
  • UC Medical Center Email Typo Results in PHI Data Breach, Health Security, Nov,2015
  • Employee Negligence Exposes Massachusetts Hospital Patients’ Personal Data, Esecurity Planet, Jul, 2015
Google and Others
  • Google suffers data breach because of email error by Benefit Provider, CSO May 2016
  • Investment Bank’s Dicey Emails Fetch $900K FINRA Fine, Law360, May 2016
EMAIL ENCRYPTION AND THE FALSE SENSE OF SECURITY

Email encryption often gives a false sense of security against intentional or accidental data loss. Most email encryption solution comes with weak sensitive data detection program and relies on the user to determine whether or not to encrypt the email. The smarter organizations often use server side robust data loss programs in conjunction with the email encryption solution. Please download the whitepaper

Email Security Solution

Pricchaa offers an add-on to Office 365 to address the above risks. Our solution can:

  1. Detect sensitive information in image files or in files that have embedded images
  2. Can detect sensitive data in large attachments (over 2 MB)
  3. Can detect sensitive and confidential attachments (e.g. budget information, customer information, patent files, software codes) leveraging its machine learning algorithms
  4. Leverages deep learning to detect usage/content anomaly

More importantly, Pricchaa can analyze each outgoing and incoming emails to do the following if it detects sensitive information using a deterministic pattern or predictive  analytics:

  1. Create an alert for the user or admin
  2. Encrypt the email automatically and deliver it to the recipient
  3. Block the email for further investigation

In addition to detecting and protecting sensitive error, Pricchaa analyzes the email behavior pattern of a user and can prevent accidental or intentional data breaches via email. For example, a bank sent 60000 emails containing customer privacy information to a single external email address within a span of 4 hrs. Pricchaa will flag this as an odd behavior and will be able to block any such emails.

Product Datasheet

Contact Us for 90 days trial

Data Loss Prevention Implementation Package

Our experienced certified professional services team will review your Office 365 environment and will close data loss vulnerabilities by implementing best practices developed as a result of several implementation in fortune 1000 companies. In most cases, you will not require additional software license.

Typical engagement duration: 1 week

Deliverables:

  1. Detailed Risk Assessment Report
  2. Implementation of Appropriate Security and Monitoring Features
  3. Training for on-going maintenance

 

The cost of ignoring data privacy and security issues could be significant. We have estimated that US businesses lost approximately $37 billion in 2015 to address the aftermath data breach issues. This does not take into consideration the damage these businesses suffered to their reputation and perceived trust as a consequence. Most small to medium sized businesses close shop post data breach events.

Our Advantages

Office 365 Ready
Compliance Ready
Independent and Non-Intrusive
Adaptive Machine Learning Algorithm
Big Data Ready
Scalable
Office 365 Ready

Integrates with Office 365 environment. Usually it takes less than 1 hour for the admin to integrates with the Pricchaa solution. Our solution can be deployed in a shared services model or stand-alone model.

Compliance Ready

Eighteen different checks are pre-built to support PII and PHI privacy data types

Independent and Non-Intrusive

Independently and non-intrusively examines data

Adaptive Machine Learning Algorithm

Our solutions leverages big data machine learning algorithms to detect sensitive information. Deterministic pattern matching along with adaptive machine learning algorithms helps us identify sensitive information 100% of the time.

Big Data Ready

Designed for processing large data volume. Supports traditional data sources as well no-sql big data sources. Architected for searching unstructured data such as PDF, Social Media, Microsoft Office, EPUB, compressed files etc.

Scalable

In-built parallel processing paradigm to support processing of large email volume

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